Description

We are looking for a well-organized and self-motivated Office Administrator to join us and become part of the Amazon Selling Partner Trust Operations (SPTO) team!

Are you always looking around corners and anticipating needs? Do you believe that details matter? If you answered yes, then apply – this a high impact position! This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling information, and professionalism in dealing with leaders is important, as is the ability to be flexible and change direction seamlessly. You will need to possess the ability to complete complex tasks and projects quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround. Additionally, you will need to take effective action, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. Exceptional judgment and problem-solving skills are a must.

The Office Administrator acts as an extension of the SPTO team, and will help build effective working relationships inside and outside of the organization.

Key job responsibilities

• The ability to think and plan ahead, delegate responsibilities appropriately and manage time effectively.

• Organize, execute, and assist with SPTO team activities (staff meeting agendas, All-Hands meetings, on-sites/off-sites, team social events, calendar updates, etc.).

• Create agendas and coordinate participants in off-site meetings and deep dive reviews. Compile team goals and operational metrics.

• Track and help drive completion of key deliverables and follow up on outstanding items.

• Manage and coordinate critical information as it relates to SPTO facilities and space management; maintain organizational charts and list of all team members in the Amazon facility.

• Scheduling cost effective air/hotel/ground transportation. Build control sheet of SPTO travel and cost impacts against specified budgets (managing inputs of travel for the SPTO team).

• Management of complex calendars and scheduling with diplomacy and discretion Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Coordinate closely with Workforce Management, Recruiting, Facilities, HR, and other teams within the SPTO community.

• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.

• Serve as representative on department Team building Committee and Peer Recognition Program for SPTO. Have fun at work and help others do the same!

About the team

Selling Partner Trust Operations (SPTO) is a global team that provides Selling Partners with empathetic support while addressing their account health and compliance concerns.

Basic Qualifications

- 2+ years of work experience in an executive administrative/ Office Manager capacity

- 2+ years of experience Using Microsoft Outlook, Microsoft Word, Power Point, Workdocs, and Share point.

- High School Diploma

Preferred Qualifications

- Bachelor’s degree or equivalent work experience in an executive assistant function

- Experience working in a Technical Organization/ Hi-Tec enviornment

- Meets/exceeds Amazon’s leadership principles requirements for this role

- 2+ years working in a Global Organization

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.