**Why Mayo Clinic**

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

**Benefits Highlights**

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

**Responsibilities**

This role provides high-level administrative support for Arizona Quality initiatives, focusing on complex meeting coordination, document preparation, and web content management. Responsibilities include scheduling high-priority meetings, preparing agendas and minutes, creating, and maintaining SOPs, and managing content in WordPress and SharePoint. The ideal candidate is a strong communicator with excellent organizational skills, able to reprioritize as needed, and takes a proactive approach to problem-solving. They should be technically proficient, capable of supporting teams with SharePoint and other collaboration tools, and comfortable working both independently and collaboratively. Onsite presence is required for specific projects and initiatives.

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

**This role is hybrid, with 50% or more remote work. Candidates must reside within driving distance of the campus to provide onsite support as needed.**

**** Visa sponsorship is not available for this position; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program** **

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member, and you will be notified of next steps. We value your interest in y the role and look forward to hearing back from you.

**Qualifications**

High school diploma or GED equivalent required. Some college preferred. Three years of secretarial experience preferred. Demonstrated proficiency with general office and organizational skills. Demonstrated customer service skills and understanding of and adherence to confidentiality policy. Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships. Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Demonstrates professionalism and mutual respect when interacting with others. interactions. Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling. Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint). None

+ **Complex Meeting Scheduling & Calendar Management** – Ability to efficiently manage high-priority meetings, ensuring seamless coordination, stakeholder involvement, and resolution of scheduling conflicts.

+ **WordPress & SharePoint Development & Management** – Experience with WordPress and SharePoint for maintaining, updating web content and permissions.

+ **Document Support & Editing** – Strong proofreading, formatting, and document management skills, including agenda creation and refining written materials for accuracy and clarity.

Preferred Qualifications:

+ **WordPress & SharePoint Expertise** – Strong ability to develop, update, and maintain SharePoint sites and WordPress pages, including managing site content, permissions, and document uploads.

+ **Committee & Subcommittee Support** – Skilled in agenda preparation, membership updates, and coordination of meeting logistics to support committee operations.

+ **Deadline Management & Administrative Coordination** – Ability to manage and meet assigned deadlines while tracking tasks, coordinating administrative details, and ensuring timely follow-ups to support department operations.

+ **Travel & Expense Coordination** – Experience arranging travel logistics, creating itineraries, and processing reimbursements in accordance with institutional policies.

+ **Innovative Technology Change Advocate** – Identifies and implements technology solutions to improve workflows and enhance efficiency. Supports digital transformation by learning, integrating, and guiding teams on new tools and technologies. Acts as a resource for colleagues, providing coaching and support to help them adapt effectively.

+ **Collaborative & Flexible Team Player** – Works collaboratively with colleagues, demonstrating flexibility and a willingness to assist teammates as needed. Willing to provide coverage and support team members during absences or high-priority deadlines.

**Exemption Status**

Nonexempt

**Compensation Detail**

$21.69 - $30.60/ hour; Education, experience and tenure may be considered along with internal equity when job offers are extended.

**Benefits Eligible**

Yes

**Schedule**

Full Time

**Hours/Pay Period**

80

**Schedule Details**

Monday - Friday 7:30am - 4:30pm

**International Assignment**

No

**Site Description**

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

**Affirmative Action and Equal Opportunity Employer**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

**Recruiter**

Lynnette Fleshman

**Equal opportunity**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.