Position Summary:

The position is responsible for company purchasing and other related duties as needed. It includes negotiating, prices and schedules delivery using knowledge of budget and schedule requirements. Provide purchasing and inventory administrative support to operations, engineering, and accounting departments. Understand and perform functions in accordance with ISO 9001.

Essential Functions:
• Complies with Supplier Qualification checklist in coordination with Engineering, Manufacturing, Operations, and Finance
• Research suppliers to determine compliance with Supplier Qualification checklist
• Documents and monitors supplier performance, maintains supplier discrepancy log for correction action
• Develops and maintains appropriate relationships with suppliers in accordance with company policy
• Negotiates pricing and delivery schedules with suppliers
• Prepares purchase orders in ERP, utilizing purchase requisitions, purchase suggestions, and other documentation, provides approved purchase orders to suppliers
• Follow up on status of orders and delivery schedules with suppliers
• Reviews current practices and makes recommendations for improvements.
• Contacts vendors to confirm status of orders.
• Works with Inventory Control Specialist to resolve delivery, quality and quantity discrepancies with vendors and process RMA (Return Material Authorization) in ERP, working with supplier to obtain credits, refunds, exchanges or other resolutions.
• Helps to Maintain Supplier Maintenance in ERP, including supplier price lists, alternate suppliers, supplier part numbers, etc.
• Monitors Parts Master for Min/Max quantities, coordinating with Manufacturing and Operations, recommends adjustments based on part availability and quantity price discounts
• Obtains a minimum of 3 bids for review by CFO in accordance with company policy
• Interfaces with all departments and resolves purchasing problems and issues as necessary.
• Comply with department ISO 9001 processes and company quality
• Manage and log time worked daily by project code
• Provide miscellaneous support to other departments as needed
• Other duties as assigned

Competencies:
1. Integrity
2. Financial Management
3. Ethical Conduct
4. Organizational & Time Management Skills
5. Communication Proficiency

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. Frequently the employee will be required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. Ability to occasionally lift office products and supplies up to 20 lbs. and to sit and work at a computer for upwards of 4 hours at a time.

Education & Experience:
1. 0-2 years previous high volume buying experience
2. Proficient in Word, Outlook, Excel and Teams
3. Experience in ERP systems, experience with Epicor a plus
4. Associate’s degree with Bachelors preferred

Additional Requirements, if any:
• Full time position consisting of 40 hours per week; normal hours of operation are Monday through Friday, 8:00am to 5:00pm. This position may require overtime and/or weekend work due to periods of high production, vendor issues, audit or deadlines.
• Position is required to be in-office.
• Pre-employment drug test, background check and credit check required.

VirTra is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.