Academic Program Coordinator, Intermediate
Location: Air Force ROTC
Regular/Temporary: Regular
Job ID: 608253
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
https://nau.edu/president/strategic-plan/
Special Information
This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
Job Description
NAU's Air Force ROTC program is hiring an Academic Program Coordinator, Intermediate. In the position of Academic Program Coordinator, Intermediate, you will assist in the creation, maintenance, and coordination of academic programs within the Air Force ROTC to meet its specific goals. Ensures the implementation of policies and practices, and assists in conducting oversight, review, and analysis of the effectiveness and compliance of the programs.
Academic Support - 40%
• Maintains, updates, and builds classes for Aerospace Studies courses, course descriptions, and schedules.
• Tracks grades, Physical Training scores, and other academic information for contracted and enrolled cadets. Advises professors of student degree progress.
• Processes overrides for cadets during registration periods according to university policies and procedures; works very closely with each new cadet ensuring that all information is received on time and correct.
• Assists in the development of program content; monitors program metrics and performance; maintains operation of the program.
• Acts as a liaison for program to potential or current students, staff, faculty, or external stakeholders or constituents.
• Ensures program compliance with all applicable university, state, federal, or other laws, rules, regulations, and guidelines.
• Processes HireXpress and all other required documents for new hires; processes all documents upon termination of any AFROTC personnel.
• Contacts various NAU departments regarding venue reservations and any issues with our cadets and/or requests for venues.
• Acts as NAU AFROTC representative in several programs and scheduler:
• NAU Courses Schedule Manager.
• Primary DFAS 257 Report Certifying Official - Holm Center 65-101.
• Alternate Cadet Tuition/Pay Monitor - Holm Center 65-101_HOLMCENTERGM1.
• Unit Interview Scheduling Monitor - AFROTCI 36-2011.
Administration Support - 30%
• Communication point person for all phone calls, walk-in cadets and potential cadets.
• Recruits by answering questions regarding AFROTC programs to potential cadets and their family, and putting those individuals in contact with AFROTC cadre.
• Calculates and processes cadet stipend, textbook pay, and travel pay. Submits discrepancies for correction.
• Works with NAU financial aid/bursar's office for scholarship calculations. Bills Air Force for payment.
• Researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisor's general direction; selects relevant information from a variety of sources.
• Maintains AFROTC student groups and e-mail list serve.
• Works closely with Cadre in response to specific cadet issues.
• Works closely with Coconino Community College as they administer Aerospace Studies in communion with NAU's AFROTC Aerospace Studies classes.
• Supervises and directs an hourly cadet worker to manage military material disbursement and tracking.
• Educates each AFROTC new hire (staff) on NAU policies, procedures, activities, protocol, chain of command, expectations, continuity liaison between the Air Force ROTC and NAU, students' life and protection.
• Office and building management.
• May supervise or oversee student or temporary employees.
• Mail clerk.
• Alternate WINGS database Input Administration (e.g., new applicants, grades, etc.)
AFROTC Events - 15%
• Coordinate logistics for two commissioning ceremonies and two traditional AF dining events each academic year including facility rental, scheduling rehearsals, and securing catering contracts.
• Advise commander on the impact university policies and regulations may have on planned detachment activities.
• Coordinate and assist cadets with other military related ceremonies, distinguished visitor visits, and military training
• Advise AFROTC cadre and provide suggestions on how to modify detachment activities to maintain educational goals without violating NAU policies.
• Communication point person for all phone calls and walk-ins of individuals requesting cadet resources, cadet support of outside activities, and/or requesting use of AFROTC facilities. Provides initial response and puts those individuals in contact with AFROTC cadre.
• Schedules events for the staff, as well as the cadets, on organizational calendar; advises staff when deadlines are due.
Budget Support - 10%
• Processes expenditures in a timely manner, following all university policies and procedures.
• Processes payments and reconciles university P card.
• Maintains Foundation budget.
• Resolves problems with accounts in an effective and sufficient manner
• Maintains NAU budget, submits budget to AFROTC commander for approval, and advises which expenditures are within budget guidelines.
• NAU Departmental Payroll Timekeeper and Budget Management.
• Reviews and utilizes AFROTC Foundation budget as necessary.
Other - 5%
• Other duties as assigned.
Minimum Qualifications
• Bachelor's degree in relevant field.
• 2-4 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Preferred Qualifications
• Experience working with the military-connected community.
Knowledge, Skills, & Abilities
Knowledge
• Knowledge of rules, regulations, guidelines, and procedures related to the program area.
• Knowledge of budgeting and account reconciliation principles.
• Knowledge of organizational practices and principles.
Skills
• Program coordination and execution.
• Coordination of activities, evaluating data, and establishing priorities.
• Microsoft Office Suite (Word, Excel, PowerPoint).
Abilities
• Works independently.
• Exercises good judgment and professionalism.
• Communicates effectively.
• Promotes a diverse, inclusive environment.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $44,422. Annual salary commensurate with candidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
March 3, 2025 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://[email protected], or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
https://in.nau.edu/Human-Resources/Posters-Required-by-Law/
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://apptrkr.com/5977099
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