Northern Arizona University Flagstaff, AZ 86011
Assistant Manager, Assistive Technology (Phoenix, AZ)
Location: Inst. for Human Development
Regular/Temporary: Regular
Job ID: 608216
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
https://nau.edu/president/strategic-plan/
Special Information
• This position is posted as Assistant Manager, Assistive Technology, which is a working title. The NAU system title for this position is Assistant Manager, Inventory.
• This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.
• This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.
• This position is open to current regular, benefit-eligible NAU employees ONLY. (Temporary employees, student workers, variable-hour benefit-eligible employees, and other non-regular employees are not eligible to apply).
• This position is located in Phoenix, AZ.
Job Description
Northern Arizona University's Institute for Human Development (NAU-IHD) seeks an Assistant Manager, Assistive Technology, to provide oversight of purchasing, property control and surplus operations, manage assistive technology (AT) equipment and product inventory, support staff who provide assistive technology services to the Assistive Technology for Employment and Independent Living (ATEI) Program, and supervise, train, and delegate tasks for the team in order to ensure success. The ATEI program is funded through a contract with Arizona's Rehabilitation Services Administration (RSA). ATEI provides comprehensive assistive technology (AT) services to RSA's vocational rehabilitation (VR) clients.
IHD is an interdisciplinary unit and the oldest Institute at NAU. IHD is housed in the College of Social and Behavioral Sciences on the campus of NAU in Flagstaff, Arizona. IHD is a University Center for Excellence in Developmental Disabilities (UCEDD) emphasizing four core function areas: Research and Evaluation, Interdisciplinary Education and Training, Community Service, and Information Dissemination. IHD is also home to the Arizona Technology Access Program (AzTAP), the designated Assistive Technology Act Program for Arizona. Like AzTAP, the ATEI program falls under IHD's Community Service area.
Inventory Management - 40%
• Serves as the primary inventory and equipment support for ATEI.
• Orders, receives and processes new equipment into inventory. Labels devices and components, stores and organizes items appropriately.
• Performs equipment/device inventory updates in inventory management systems.
• Assists with maintaining existing devices, perform equipment/device updates, troubleshooting, minor repairs, routine maintenance and coordinates necessary vendor repairs.
• Retrieves and prepares inventory items for AT Specialists to use for demonstrations; check that all component parts are present and that the devices are updated and in working order.
• Prepares devices/equipment to be shipped to clients, including packing equipment, preparing shipping labels and scheduling shipment pick-ups.
• Processes returned equipment including unpacking, verifying, testing/repairing, sanitizing items and returning into inventory.
• Tracks and reports equipment with NAU property control numbers and/or items identified for surplus.
• Coordinates with Analyst/Director to appropriately dispose of outdated and obsolete equipment.
• Maintains equipment vendor database.
Financial Reporting - 30%
• Purchases equipment, supplies and materials, including alternative technical products and bulk purchases.
• Monitors and orders equipment management-related supplies: shipping supplies, equipment storage items, peripheral items such as batteries, tools, and other supplies as needed.
• As directed by the AT Analysts and/or Program Director, obtains price quotes/estimates for assistive technology products under consideration for purchase and with supervisor approval, purchase AT items adhering to NAU purchasing processes.
• Tracks purchases and ensures deliveries are completed.
• Maintains accurate expense allocations for equipment purchases.
• Uses departmental purchasing card for approved expenditures.
• Completes regular reconciliation of purchasing card transactions in accordance with purchasing card policies and procedures.
• Tracks ATEI budget expenses according to AT Act, Grant and Contract Requirements.
Supervision - 10%
• Provides input to employment and performance.
• Performs evaluations of the Inventory Assistant Manager position.
• Meet one-on-one with the Inventory Assistant Manager to delegate tasks and project work.
• Provides trainings to the Inventory Assistant Manager position.
• Supervises the workflow and daily functions of the Assistive Technology for Employment and Independent Living (ATEI) Program.
Project Support - 10%
• Distributes, collects, and processes applications, forms, surveys, and documents related to assistive technology equipment.
• Provides input into the creation of demonstration and training materials.
Community Outreach - 5%
• Communicates with volunteers, clients, vendors, external stakeholders or constituents, and/or community partners.
• Assists with equipment for events, service projects, and/or recognition in relation to program.
Other - 5%
• Attends meetings, trainings and other events.
• Perform other duties as assigned.
Work Environment
• Standard office environment with occasional travel as necessary for meetings, conferences, and events. May travel to pick up and/or deliver equipment to clients or vendors.
Minimum Qualifications
• High School Degree.
• 1-2 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Preferred Qualifications
• Administrative and/or assistive technology experience within a higher education or government setting.
• Experience managing inventory.
• Organizational and project management skills.
• Experience working in the disability field and/or understands vocational rehabilitation services.
• Experience purchasing assistive technology devices, medical or therapy related equipment.
• Experience working in the human services field and/or directly with people with disabilities.
• Experience with data entry for program record keeping, management and data reporting.
• 1-2 years of supervisory or management experience.
Knowledge, Skills, & Abilities
Knowledge
• Knowledge of assistive technology and information technology devices
• Knowledge of standard office policies and procedures
• Knowledge of supplies, equipment, and/or services ordering
• Knowledge of inventory control and asset management
• Knowledge of procurement related accounting processes
• Knowledge of NAU policy and procedures
Skills
• Develop and maintain good working relationships
• Proficient in English composition, grammar, spelling and punctuation, and basic math
• Records, inventory maintenance and management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Effectively uses cloud-based collaboration software (e.g., MS Teams)
• Familiarity with PeopleSoft Financials and ServiceNow.
• Planning, organizing, coordinating, and facilitating skills
• Project management skills
Abilities
• Manages complex administrative tasks
• Efficiently manages time with minimal supervision
• Effectively set and shift priorities as needed or directed
• Balances competing priorities
• Works independently, takes initiative
• Prepares professional communications
• Communicates effectively
• Problem solving
• Organizational capabilities
• Provides excellent customer service
• Gathers data, compiles information, and prepares reports
• Promotes a diverse, inclusive, and welcoming environment
Driving Requirement
Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the https://nau.edu/university-policy-library/motor-vehicle-use-for-university-business/ can be found on the NAU website.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $51,085. Annual salary commensurate with candidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
January 27, 2025 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://[email protected], or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
https://in.nau.edu/Human-Resources/Posters-Required-by-Law/
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://apptrkr.com/5937097
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